Challenge
- Keeping pace with evolving GDPR rules: quickly integrating any changes or new obligations introduced by supervisory authorities.
- Adapting the application to different user profiles: managing diverse organizational structures, each with its own constraints.
- Centralizing data and incident management: providing a single access point to track and document data processing, incidents, and compliance actions.
- Ensuring accessible processes: enabling internal teams (DPOs, data controllers, etc.) to manage compliance autonomously and intuitively.
Solution Implemented
- Django-Based Application:
- Modular, secure architecture designed for continuous alignment with GDPR developments.
- Responsive dashboards for seamless monitoring across a range of devices.
- Key Functionalities:
- Structure Management: organize and oversee multiple entities or subsidiaries.
- Security Processes: monitor internal procedures and best practices.
- Incident Registry: log and track each security or data breach incident.
- Data Processing Registry: catalogue the data processed and their purposes.
- User Management: administer access rights and permissions.
- KPIs and Indicators: measure compliance levels using dashboard-based metrics.
- Documentation: centralize information and evidence of GDPR alignment.
- PIA Analysis: assess the privacy impact of specific data processing activities.
- Risk Analysis: identify and prioritize potential threats.
- Compliance Modules: checklists and action plans to fulfill legal obligations.
- Audit: traceability and reporting of internal controls to verify policy enforcement.
Results Achieved
- Simplified Compliance: DPO Connect provides a comprehensive view of data processing activities and ensures continuous GDPR monitoring.
- Time and Resource Savings: automating repetitive tasks and centralizing information significantly reduce the administrative workload associated with compliance.
- Enhanced Traceability: every action or incident is recorded, ensuring readiness for audits or inquiries from regulatory authorities.
- Long-Term Adaptability: built on a robust architecture (Django + responsive dashboard), the solution can easily incorporate future regulatory updates.
